Processing of (personal) data by the entity in charge of the online application process

Privacy Notice for Applicants and Interested Parties

Information Obligations pursuant to Articles 12 et seq. GDPR

I. Overview of Data Protection

Who is responsible for data processing?

Good Hood GmbH is responsible for processing your personal data in the context of the application process.

Why is my data being processed?

We process your personal data, such as cover letters, certificates, and additional qualification documents (“application documents”), in order to make a decision regarding the establishment of an employment relationship.

How long will my data be stored?

Your personal data will be deleted as soon as it is no longer required for the purposes for which it was collected, or at a point in time determined by applicable laws.

How can I contact the Group Data Protection Officer?

If you have any questions regarding data protection, you can contact our Data Protection Officer confidentially at any time, for example via email at: datenschutz@nebenan.de.

Who receives my data during the application process?

Your application documents may be shared within companies of the Hubert Burda Media group where necessary for the evaluation of your application or for establishing an employment relationship.
In addition, we use service providers as part of the application process, who are contractually bound to confidentiality.

What rights do I have regarding the processing of my data?

You have statutory rights including access, rectification, deletion, restriction of processing, objection to processing, and data portability. You may also withdraw your consent at any time and lodge a complaint with a supervisory authority.

II. Information on the Processing of Your Application Documents

Who is the data controller and who can I contact?

The data controller responsible for processing your personal data is Good Hood GmbH, to which you are applying (hereinafter “we”, “us”, or “controller”).

You may also contact our Recruiting Team at: jobs@nebenan.de.

On what legal basis are my application documents processed?

You are not legally or contractually required to provide your application documents.
However, please note that we cannot make a decision regarding your application or establish an employment relationship without them.
We process your application documents based on the following legal grounds:

Art. 6(1)(b) GDPR / Section 26(1) BDSG
For initiating or establishing an employment relationship.
Art. 9(2) GDPR in conjunction with Art. 6(1) GDPR / Section 26(3) BDSG
If special categories of personal data (e.g. religion, nationality, health data) are included.
Consent (Art. 6(1)(a) GDPR / Section 26(2) BDSG)
For voluntary information or extended data retention (e.g. talent pool).
Legal obligations (Art. 6(1)(c) GDPR)
Where processing is required to comply with legal requirements (e.g. German Commercial Code or Fiscal Code).
Legitimate interests (Art. 6(1)(f) GDPR)
For example, in the context of Active Sourcing via platforms such as LinkedIn.

We may also receive your data via career events, job fairs, or university partnerships, based on your consent.

For what purposes are my application documents processed?

Assessing your suitability for the position
Contacting you during the recruitment process
Scheduling and coordinating interviews
Preparing contractual documents and onboarding
Transferring data into personnel files (if hired)
Legal defense in case of claims

How long are my application documents stored?

For the duration of the application process
Up to 6 months after rejection
Longer if required by law or for legal claims (up to 10 years)
Talent pool: typically up to 12 months or until consent is withdrawn

If you are hired, your documents will be transferred to your personnel file.

Who receives my application documents?

Internally:

Relevant departments and decision-makers within Good Hood GmbH

Externally:

Affiliated companies within Hubert Burda Media group
Authorities and social security institutions
IT service providers
HR service providers (e.g. assessment centers)
Security providers
Banks
Legal advisors

All external parties are contractually obligated to maintain confidentiality.

How is my data protected in third countries?

If your data is transferred outside the EU/EEA, we ensure appropriate safeguards such as:

EU adequacy decisions
Standard Contractual Clauses
Your explicit consent

Are automated decisions made?

No automated decision-making takes place in the application process.

What rights do I have?

You have the right to:

Access (Art. 15 GDPR)
Rectification (Art. 16 GDPR)
Erasure (Art. 17 GDPR)
Restriction of processing (Art. 18 GDPR)
Data portability (Art. 20 GDPR)
Objection (Art. 21 GDPR)

You also have the right to lodge a complaint with the competent supervisory authority (in this case: Berlin).

How can I contact the Data Protection Officer?

You can contact the Data Protection Officer at:

Email: datenschutzbeauftragter@nebenan.de
Address:
Good Hood GmbH
Köpenicker Straße 154
10997 Berlin
Germany

(Please mark your letter “Data Protection Officer”.)

III. Processing of Personal Data by the Recruiting Platform Provider

1. General Information

This recruiting page is operated by Personio SE & Co. KG, a German provider of HR and applicant tracking software.
Personio acts as a data processor (Art. 28 GDPR), while Good Hood GmbH remains the data controller.

Server Logs

When accessing the recruiting page, technical data (e.g. IP address, browser, timestamp) is collected automatically for security and functionality purposes.

Legal basis: §25 (2) TTDSG
Retention: up to 7 days

Error Logs

Error logs are processed to identify and resolve technical issues.

Retention: up to 7 days

Use of Cookies

This site uses:

Necessary cookies
Functional cookies
Performance cookies

These are required to provide the service and improve usability.

Legal basis: Art. 6(1)(b) GDPR
Retention: up to 1 month or session end

You can manage cookies via your browser settings.

Data Subject Rights (Personio)

If Personio processes your data, you have the same GDPR rights (access, rectification, deletion, etc.).
Contact: privacy@personio.com

Final Provisions

Personio may update this privacy notice to reflect legal or service changes.
Last updated: August 2025

Processing of (personal) data by the operator of the recruitment website

General information

This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller

The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)

Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies

So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects

If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions

Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.