Chief of Staff (m/f/d)

• Help teams move and settle into our new team structure, support them in working together effectively, and shape how our enabling teams support other teams
• Own high-priority initiatives end-to-end, partnering directly with senior leadership and department heads from first concept to delivery
• Steer and track cross-departmental projects, keeping them accountable to their timelines

Organizational design

• Assess our organizational structure, spot capability gaps, and lead the work to close them
• Design and refine the internal processes, workflows, formats, and meeting rhythms that keep the company moving
• Prepare & steer internal leadership meetings, keep track of deliverables
• Support the build-out and optimization of processes, tools, and automation
• Improve cross-team collaboration and introduce new ways of working

Daily operations & project management

• Work closely with the C-level on delivering key priorities and operational topics in day-to-day business
• Take on high-visibility administrative and organizational special topics, stepping in with hands-on coordination when leadership needs it to unblock something important

Executive communication

• Prepare analyses, presentations, decision papers, and management reporting for leadership
• Organize and follow up on management meetings, workshops, and steering sessions

• Outstanding academic background, MBA preferred

• 2-5 years of experience ideally in consultancies, scale-ups, VCs, or PEs; previous experience as COO of a small start up, CoS or Head of Operations or Special Projects in a mid-sized start up beneficial

• Excellent project management skills, building slides (Google Slides) and spreadsheets for daily business use cases with an analytical, structured, and process-oriented approach

• Professional and clear communication in both written and verbal form

• Ability to thrive in ambiguous situations and be able to lead something with little input/context

• Strong analytical skills and a high affinity for data, business models, and operational metrics

• Structured, self-driven, and pragmatic way of working, with a steep learning curve and strong follow-through

• A natural ability to build and maintain relationships and anticipate needs and challenges as well as thinking ahead

• Resilient, persistent, and proactive attitude as well as trustworthy with confidential information

• Business-level proficiency in both German and English is a must

• Excited by in-person collaboration. This role requires 4 day office attendance, one day can be worked remotely.

• A meaningful job – we're creating a great product with real added value for the community

• Work in a cheerful and experienced team that exchanges ideas and learns from each other

• Insights into the entire work process of our social startup and the nebenan.de foundation

• Responsibility and great opportunities to actively contribute

• Your nebenan.de SpenditCard – you'll receive an additional income of 35 Euros per month, which you can use for things of your choice

• 30 days of vacation per year – we also offer the possibility of workation models and a sabbatical

• A workplace in Berlin-Kreuzberg and regular events like yoga or Lunch & Learn sessions.